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External Functions

Submissions are now closed. The deadline to submit was July 9, 2018.

External functions are ancillary events held in conjunction with the 2018 Annual Program Meeting (APM). They include activities by exhibiting groups and other organizations and may be meetings, focus groups, or social functions. Any organization (commercial or nonprofit) that wishes to hold a function of any size or nature at the Walt Disney World Swan and Dolphin Resort from November 8–11, 2018, must complete an online form.

Individuals will be notified of space assignments via e-mail in early September 2018.

Scheduling Guidelines

APM operational policies allow external functions to be scheduled only during times that do not conflict with official APM programming, exhibits, or events.

  • CSWE contracted meeting space at the Walt Disney World Swan and Dolphin Resort is very limited.
    • The Walt Disney World Swan and Dolphin Resort comprises two buildings, the Swan, and the Dolphin.
    • CSWE has contracted space only at the Dolphin, not at the Swan.
  • All requests will be processed on a first-come, first-served basis until the space is full.
  • CSWE cannot guarantee a meeting room or particular date, time, or location for a request that is submitted.
  • You must submit first and second choices for two dates. The system will return an error if you do not choose different dates.



Available Times

Thursday, November 8, 2018
Event Start Time: 9:00 am or 1:00 pm
Event End Time: 5:00 pm or 6:00 pm
Friday, November 9, 2018, and Saturday, November 10, 2018
Event Start Time: Between 7:00 pm–8:30 pm
Event End Time: Between 8:00 pm–9:30 pm

NOTE: CSWE will attempt to schedule your event as requested; however, due to limited space for the 2018 APM the number of events that can be scheduled may be fewer than in previous years. Extensive changes to meeting room setups, labor, food and beverage, entertainment, and audio visual equipment incur extra charges to the organization requesting space.

Important Dates

Deadline for Submissions: July 9, 2018, 5:00 pm ET

Space Confirmations: Individuals will be notified of space assignments via e-mail in early September 2018.
Please e-mail Linda Finnerty (, CSWE director of meetings and events, with any questions.