Agenda,  Administrative, & Permanent Adjustments

An agenda adjustment is a one-meeting (i.e., 4-month) temporary shift to a program’s accreditation timetable requested by the program due to one (1) or more special circumstances described in section 1.2.3 of the EPAS Handbook.
 
An administrative adjustment is a one-meeting (i.e., 4-month) temporary shift to a program’s accreditation timetable made by the COA or DOSWA staff due a request for revision of program-submitted materials that reflects substantial issues or errors that hinders the commission’s review process. Review section 1.2.11 of the EPAS Handbook for more information on administrative adjustments.

Adjustment Policies

The following policies guide the decision making of the staff:

  • A maximum of one (1) agenda adjustment is permitted per decision type.
  • An adjustment can be granted to a single program for a maximum of one (1) meeting.
  • Agenda adjustments are granted only once during each reaffirmation cycle (i.e., once per each 8-year reaffirmation period). 
  • The program remains accredited during the period of adjustment.
  • After adjustment of a review, the program’s next reaffirmation date is calculated from program’s original review date (i.e., the date at which the previous accreditation status expired). This ensures the program is reviewed on the correct cycle, accreditation status is retroactively effective, and there are no gaps in accreditation history.
  • Programs preparing for reaffirmation and those in any stage of the candidacy process may request an agenda adjustment.
  • Programs granted an agenda adjustment are also eligible for one (1) year postponement per section 1.2.2 in the EPAS Handbook.
  • Programs will not be granted more than one (1) agenda adjustment and one (1) postponement and during each reaffirmation cycle (i.e., once per each 8-year reaffirmation period).

Permanent Adjustment

Programs in pre-candidacy or candidacy may request a permanent one-meeting agenda adjustment at any benchmark.
 
Benchmark 1: When a program requests a permanent adjustment at Benchmark 1, it will affect the program’s retroactive accreditation date and may impact which students are covered under accreditation. It will also shift the program’s Benchmark 2 and Initial Accreditation (Benchmark 3) review dates. Consult with the program’s accreditation specialist regarding how a Benchmark 1 permanent adjustment may affect the program’s retroactive accreditation date and students.
 
Benchmark 2: When a program requests a permanent adjustment at Benchmark 2, it will not affect the program’s retroactive accreditation date and will not impact which students are covered under accreditation. However, it will shift the program’s Initial Accreditation (Benchmark 3) review date.
 
Initial Accreditation (Benchmark 3): When a program requests a permanent adjustment at Benchmark 3, it will not affect the program’s retroactive accreditation date and will not impact which students are covered under accreditation. However, students will not be recognized as having graduated from an accredited program until initial accreditation has been granted. This may impact students who will be graduating before initial accreditation is achieved.
 
Programs will not be granted more than one (1) permanent adjustment during each benchmark, for a total of three (3) permanent adjustments per the 3-year candidacy process.

Instructions

To request an agenda adjustment, programs must complete the required Agenda Adjustment / Postponement Request Form, which documents the program’s rationale for the request. The form must be submitted via e-mail to the program's Accreditation Specialist and align with the document submission policy and formatting requirements detailed in section 1.2.11 of the EPAS Handbook. Accreditation staff have final approval authority.

Deadline for Requesting an Agenda Adjustment

Reaffirmation: The program may submit their request no more than two (2) years before their next self-study due date; and no later than two (2) months before their next self-study due date.
 
Candidacy: The program may submit their request no later than two (2) months before the first day of their next site visit timeframe (i.e., July 1st for a February agenda date; October 1st for a June agenda date; January 1st for an October agenda date).
 
In extenuating / emergency circumstances only, programs may request a postponement and/or agenda adjustment after the deadline. These requests will be considered on a case-by-case basis.

Agenda Adjustment Actions

When reviewing the agenda adjustment request, the Accreditation Specialist considers the program’s accreditation history, with special attention to recent COA actions and the program’s response to any concerns. The program is notified in writing of the decision. One (1) of four (4) decisions may be reached:

  1. Approve the request and establish, for the current review only, a new timetable for submission of materials for reaffirmation review.
  2. Defer a decision pending the receipt of additional information.
  3. Deny the request, providing in writing the reasons for denial and avenues of redress if the program disagrees.

Agenda and administrative adjustment decisions are not eligible for appeal.