External meetings/function requests are for ancillary events held in conjunction with the 2025 Annual Conference. These are activities hosted by exhibiting groups and related organizations such as advisory boards, business, and focus groups, and social functions. Any organization (commercial or nonprofit) that wishes to hold functions of any size or nature at the Sheraton Denver Downtown hotel located in Denver, CO from October 23–26, 2025, must complete this online form.
Availability
Annual Conference operational policies allow external function meeting space requests to be assigned only during times that do not conflict with official Annual Conference programming, exhibits, or events.
- CSWE contracted meeting space at the Sheraton Denver Downtown Hotel is very limited. CSWE does not have contracted meeting space at any other hotel.
- All requests will be processed on a first-come, first-served basis until the space is full.
- CSWE cannot guarantee a meeting room, particular date, time, nor location for submitted requests.
- You must submit a first choice and second choice with two different dates. The system will return an error if you don’t select two different dates.
Thursday, October 23, 2025
Event Start Time: 9:00 AM or 1:00 PM
Event End Time: 5:00 PM
Friday, October 24, 2025
Event Start Time: Between 6:30 PM to 8:30 PM
Event End Time: Between 7:30 PM to 9:30 PM
Saturday, October 25, 2025
Event Start Time: Between 6:30 PM to 8:30 PM
Event End Time: Between 7:30 PM to 9:30 PM
Sunday, October 26, 2025
Event Start Time: 9:00 AM or 1:00 PM
Event End Time: 5:00 PM
NOTE: CSWE will attempt to schedule your event as requested; however, due to limited space for the 2025 Annual Conference, the number of events that can be scheduled may be fewer than in previous years. Extensive changes to meeting room setups, labor, food and beverage, entertainment, and audio-visual equipment incur extra charges to the organization requesting space.
Important Dates
Deadline for Submissions: Friday, July 11, 2025, 5:00 PM (ET)
Space Confirmations: Individuals will be notified of space assignments via email Thursday, August 28, 2025.
Please email Irma Chavez ([email protected]) or Yvette Clark ([email protected]) with any questions.