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Health and Safety Information

Updated October 18, 2021

CSWE looks forward to hosting the 67th Annual Program Meeting, November 4-7, at the Walt Disney World Swan and Dolphin Resort in Orlando, Florida.

The health and safety of our attendees are important to CSWE and we are working with exhibitors, sponsors, and the Swan and Dolphin Resort to create a safe and healthy environment. CSWE is following the best practices recommended by the Centers for Disease Control and Prevention and other measures that may exceed the basic requirements from Florida laws and regulations. Attendees can also read more about the Swan and Dolphin safety and health measures.

Use the CLEAR App to Show Vaccine and Health Status

CLEAR and CSWE are working together to provide a safer experience for you at CSWE 67th Annual Program Meeting. With CLEAR’s Health Pass feature, your COVID-19 health screening is quick, easy, and secure. Ready to get started?

For attendees who are fully vaccinated:

  1. Use this link to download the free CLEAR app and enter CSWE2021
  2. Create an account by uploading a photo of a government-issued ID (such as a driver's license or passport) and snap a quick selfie to confirm you are you. Note: if you are already a CLEAR member, you can login and verify with a selfie.
  3. To add your proof of vaccination, you can securely link to your vaccine provider, scan a SMART QR code or upload your CDC card. Check out this tutorial if you need help.
  4. On the day of your arrival at the event, take a quick health survey to complete your Health Pass. Green means you’re good to go! Show your Health Pass when you arrive at registration to pick up your credentials.

 For attendees who are not vaccinated or prefer not to disclose:

  1. Use this link to download the free CLEAR app and enter CSWE2021
  2. Create an account by uploading a photo of a government-issued ID (such as a driver's license or passport) and snap a quick selfie to confirm you are you. Note: if you are already a CLEAR member, you can login and verify with a selfie.
  3. Get tested 72 hours prior to your arrival at CSWE 67th Annual Program Meeting. COVID-19 test providers that integrate directly with the CLEAR app include Quest, Labcorp, BioReference, CVS, or Vault Health. Check out the CLEAR app to see the full list of testing providers.
  4. Follow instructions to securely link your testing provider with CLEAR to upload your COVID-19 test results.
  1. On the day of your arrival at the event, take a quick health survey to complete your Health Pass. Amber means you’re good to go! Show your Health Pass when you arrive at registration to pick up your credentials.

Before leaving your hotel room each morning during CSWE 67th Annual Program Meeting, you will need to make a new Health Pass by completing the health survey! Show your Health Pass at the meeting checkpoint to access the event.
 
Having trouble with Health Pass? Reach out to the CLEAR team by tapping “get in touch” on the mobile app or calling 1-855-CLEARME (253-2763). With CLEAR, you are always in control of your information. CSWE only receives confirmation that a guest satisfied the requirements for access with the equivalent of a red, amber, or green result — and never has access to an individual’s private health data through CLEAR. For further information on how CLEAR protects user data see the member terms here.

Attendees are Required to be Vaccinated

CSWE will require attendees to show proof of vaccination for COVID-19 prior to entering APM using the CLEAR App. Vaccination is defined as having either two doses of the Moderna or Pfizer vaccine or one dose of the Johnson & Johnson vaccine, or an equivalent vaccination approved in other countries. Attendees who are unable to be vaccinated may provide a negative COVID-19 test result using either of the following tests with a valid and matching photo ID.

  1. Proof of a negative COVID-19 PCR, RT-LAMP, or TMA test taken, at most, 72 hours before arrival. 
  2. Proof of a negative COVID-19 antigen test taken, at most, 24 hours before arrival.

Masks Will Be Required

Masks will be required at all times during APM. Exceptions will be made for those actively eating or drinking, or presenters who are at least 6 feet away from other attendees and need to remove their masks to speak clearly.

Social Distancing 

CSWE will provide signage and guidance on safe social distancing during APM. Hallways in the exhibit hall have been expanded to accommodate social distancing measures. 

Attendee Acknowledgements and Agreements

CSWE asks that attendees commit to following measures during APM. While CSWE will do all it can to mitigate health and safety risks for attendees, a risk of exposure to COVID-19 exists at any event. By attending APM, you acknowledge this inherent risk and, as a condition of entering APM, you acknowledge and agree to the following measures at APM. You also acknowledge that these measures may be updated to reflect state and federal health and safety guidance.

  1. Attendees agree to show proof of vaccination by the time they attend APM.
  2. Attendees agree to face masks and practice social distancing at APM to the extent possible with certain exceptions.
  3. Attendees will abide by health and safety guidelines provided by CSWE and the Swan and Dolphin Resort.
  4. You are not experiencing symptoms of COVID-19, as set forth by the CDC, when you enter APM. These include but are not limited to;
    1. Fever or chills
    2. Cough
    3. Shortness of breath or difficulty breathing
    4. Fatigue
    5. Muscle or body aches
    6. Headache
    7. New loss of taste or smell
    8. Sore throat
    9. Congestion or runny nose
    10. Nausea or vomiting, or
    11. Diarrhea.
  5. You have not been in contact with someone with confirmed or suspected COVID-19 symptoms.

CSWE, Swan and Dolphin staff, and event management reserve the right to ask any attendees to leave the event should they not agree to the above measures.  

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